This Privacy Policy provides you with information relating to the protection of your personal data when you use the Futures Consciousness Profile Database (“the database”). Data Protection is based on legal obligations as described in the EU General Data Protection Regulation (GDPR) and local Finnish Law.

Finland Futures Research Centre at the University of Turku (“FFRC” / “we”) is responsible for collecting and processing personal data of the registered users of the database. This data protection notice applies to these data of registered users.

We collect and process personal data of registered users on the database in order to provide the services of the database, including the futures consciousness test. The legal basis for collecting and processing personal data of our registered users is fulfilling a contract between the provider of the database and the registered users.

We reserve the right to update and modify this privacy policy. We will notify registered users of notable changes that affect current users.

Contact details: fcprofile@utu.fi

Please note The Futures Consciousness Profile Database may not be used to collect or process personal data of individuals that take the futures consciousness test. Hence the General Data Protection Regulation does not apply to the test database. To maintain this situation, any additional questions that researchers may add to the futures consciousness test cannot collect personal data. Personal data include, for example, names, social security numbers, location data or specific physical, cultural or social characteristics that allow identifying individuals. If such questions are added, the administrators will be required to remove them.

Information about collection and processing of personal data

What data do we collect? When you register as a user on the database, we collect the following data of registered users:

• Personal identification information (name, email address, work/personal phone number, work/personal address, motivations for using the futures consciousness test)
• Log data that are produced through using the database

Giving at least a real name, email address and institution is a necessary condition for using the site because the database administrators need to be able to identify and accept potential users, and to invoice accepted users.

• Please note the following regarding test respondents:
  • We do not collect personal data of individual respondents to the futures consciousness test, and our registered users are not allowed to collect personal data while using the database
  • No log data of individuals that take the test is stored at the Turku University servers on a regular basis. In the case of sudden problems with the servers or users, the logging of data may be turned on for the period required for fixing the problem. Even then, the data can be accessed only by authorized personnel and it will be only used to ensure the secure use of the servers and to prevent, detect and investigate potential malfunctions.

How will we use your data? We use your personal data to verify our potential users’ institutional affiliations and, if accepted as a user, to identify and acknowledge you as the owner of a specific dataset and to communicate with you about the database, for example answering your queries. Log data are used to ensure data security, to technically develop the services and to detect, prevent and investigate possible malfunctions.

How do we store your data? We store your personal data as long as you are a user on our site and as long as you wish to be acknowledged when we use your research data under the terms set out in the terms and conditions. When you delete your user account on the database, your personal data are stored to be able to link projects with researchers. Your personal data will be deleted only if you request it. Note that in this case, Finland Futures Research Centre retains the license to use your research data under the terms set out in the terms and conditions, but we will be unable to acknowledge you as the author. The minimum storage time for answers to additional questions added by registered users is six months after the registered user closes the project. For long-term storage, users are advised to export their results and store them in a data repository. As a reminder, additional questions may not be used to collect personal data of respondents.

We do not share our registered users’ personal data with third parties.

What are your data protection rights?

Registered users have specific rights regarding their personal data.

The right of access – You have the right to request the database administrators for copies of your personal data.

The right to rectification – You have the right to request that the database administrators correct any information you believe is inaccurate. You also have the right to request the database administrators to complete the information you believe is incomplete.

The right to erasure – You have the right to request that the database administrators erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that the database administrators restrict the processing of your personal data.

The right to data portability – You have the right to request that the database administrators transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via email: fcprofile@utu.fi

Technical and organisatorial security measures

Personal data are protected with measures that are a part of University of Turku’s normal information security practices.

University data processing is based on user authorisations that depend on the user’s status and tasks at the University, and additionally on separate authorisations given by individual data controllers.

University services and processes are protected from unauthorised access with good professional practices​, they are designed to be sufficiently resilient, and their life cycle is managed.

How to contact us

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Contact details of Finland Futures Research Centre:

Finland Futures Research Centre
Turku School of Economics
20014 University of Turku
Finland

Email address for the Data Protection Officer at the University of Turku: dpo@utu.fi

Email address for the Futures Consciousness Profile Database administrators: fcprofile@utu.fi

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that the database administrators have not addressed your concern in a satisfactory manner, you may contact the Office of the Data Protection Ombudsman:

Email: tietosuoja@om.fi

Postal address: P.O. Box 800, 00521 Helsinki, Finland